Privacy Policy

PEC is a project run by Clackmannanshire Economic Regeneration Trust (CERT). CERT is committed to protecting the privacy and security of your personal information.

This privacy policy sets out how we collect and use your personal data, in accordance with data privacy law (the Data Protection Act 2018 and the UK Data Protection Regulations of 2020).

For the purpose of the PEC Project, CERT is the ‘data controller’ which means we are responsible for holding and using the personal information you provide us with.

You will be able to find a copy of this privacy policy, and any updates to it, and the data sharing agreement for this project on our website at [web link to this policy]

Consent for collecting and storing information

To be able to provide you with the services from PEC and to report to our funders we need a certain amount of personal data from you, and we ask you to give us your explicit consent for this when you complete the registration form.

Every organisation must have a lawful reason for collecting or processing personal data, and the lawful reason for the PEC project is ‘Consent’.

There are however times when we are legally required to pass on information with or without your consent, including where there is a threat of harm to you or to others, or when there is a concern about criminal activity.

What information do we collect and how will we use it?

When you join us we will ask you to complete a registration form containing

  • Personal and contact details
  • Employment status
  • Experience of other programmes
  • Referred from
  • Current benefits received
  • Your current view of your own mental health and wellbeing (using WEMBWS scale/survey)
  • Whether you face particular barriers (include criminal record, care experience etc)
  • Equalities form information

Once you have completed the project we gather information from you on:

  • Future destination after the completion of the programme
  • Your view of your own mental health and wellbeing (using WEMBWS scale/survey) at the end of your participation in PEC

Throughout the programme we will seek your views on the programme. This will be done in a way that maintains your confidentiality and ensures that your information or views cannot be identified in resulting reports.

After the programme, unless you have stated that you do not wish to be involved, we will call you to find out what you are doing and your future plans.

We need to collect this information in order to provide you with the right support and to refer you to organisations within the PEC consortium who can also give you the support you need. A full list of the organisations in the consortium is attached at the end of this document.

A summary of statistical information will be shared with funders and regulators to report on the quality of services and show how the money is spent.

If we want to use your information for new reasons – different from those set out in the registration form – then we will ask you for your consent before we do so.

How we protect your personal information

Your personal information is stored in the following ways:

Any paper files, including the registration forms, are held in a locked filing cabinet within a locked office. Access is restricted to the Project Manager and associated project staff for PEC.

Electronic information is stored on encrypted systems

We take care to make sure your personal information is not given to any unauthorised people but only to those involved in your support.

We have a legal and contractual duty to keep your personal information secure and to handle confidential information safely.

How long we keep your personal information

We will only keep your personal information for as long as is necessary to provide you with the support you need or to meet our legal obligations. This will normally be no longer than 7 years after you leave our service

Your Privacy Rights

You have the right to see the personal information we hold on you and to ensure that it is correct and up-to-date.

You also have a number of other privacy rights which include the right to be informed, right of access, right to rectification, right to erasure, right to restrict processing, right to portability and the right to object. More detail on what these rights mean for information collected by PEC are included in the Data Sharing Agreement which you can find at  [weblink to DSA for PEC project].

For any information on your privacy rights and how to exercise them please contact the Project Manager, PEC Project or to Clackmannanshire Economic Regeneration Trust

Any complaints or concerns about how we handle your personal data should also be addressed to the Project Manager, PEC Project

If you are unsatisfied with how we have dealt with your complaint, you have a right to raise a complaint with the Information Commissioner’s Office in Scotland at

The Information Commissioner’s Office – Scotland
Queen Elizabeth House
Sibbald Walk
Edinburgh
EH8 8FT

Telephone: 0303 123 1115

Email: Scotland@ico.org.uk

Appendix 1

PEC Consortium Members

Each organisation in the PEC Consortium has signed a Data Sharing Agreement confirming that they will ensure that the information collected and shared with them will be kept secure, that it will only be used for the purposes of providing you support under the PEC Project and that it will be kept only for as long as is necessary. You can find a copy of the full data sharing agreement at [weblink]

Full list of consortium members

Addiction Support Counselling

All Cleaned Up

Apex Scotland

Ceteris Scotland Limited

Clackmannanshire Economic Regeneration Trust (CERT)

Clackmannanshire Third Sector Interface

Dial-a-Journey

Forth Valley College

Resilience Learning Partnership

Subcontractors who will, with your consent, have limited access to your information:

  • Scottish Autism
  • Clackmannanshire Citizens Advice Bureau
  • Further training providers including CITB, Wellbeing Scotland
  • Jean Hamilton Ltd (research and evaluation)
  • Rebecca McFarlane Limited (research and evaluation)
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